Permitted access
- Data-room index and committee pack.
- Relevant artifacts and evidence maps.
- Reviewer Q&A and final checklist.
- Submission status and condition notes.
- Programme-specific evidence only when approved.
v180 data room access
Data Room Access Protocol
A protected protocol for granting purpose-bound data-room access to institutional reviewers without widening access to unrelated programme records or live operational surfaces.
Access principle
Data-room access is purpose-bound. Reviewers receive only the surfaces, artifacts, and evidence routes necessary for the named institutional review purpose.
Access sequence
1. Confirm review purpose
Ministry, DFI, climate fund, auditor, donor, procurement, committee, or fiduciary review purpose is recorded before access is granted.
2. Define scope
Programme, geography, funding route, artifact pack, data-room materials, and prohibited areas are defined.
3. Assign role and expiry
Reviewer role, access duration, and point of contact are recorded. Access should not be open-ended.
4. Provide route map
Reviewer receives the data room index, evidence map, Q&A, final checklist, and submission lock note.
5. Record review actions
Reviewer questions, interpretation issues, unresolved conditions, and escalation requests are kept inside the governed chain.
6. Close or renew access
Access is closed after review unless renewal is justified and approved through the protected route.
Excluded access
- Unrelated programme records.
- Personal data outside review scope.
- Admin surfaces.
- Auth, role-save, SQL, schema, or policy controls.
- Live business logic or operational functions.
Documentation only
This protocol documents access posture. It does not grant access, alter auth rules, change RLS policies, or modify protected business logic.
External reviewer access pack
Reviewer Access & Permissions Matrix
Defines roles, scope, expiry, access boundaries, and export posture.
Open permissions matrixExternal Share Governance Register
Records recipient, review purpose, materials shared, expiry, exceptions, and closeout status.
Open share registerDiligence Room Handoff Checklist
Checks that the diligence room is ready before external institutional access is granted.
Open handoff checklistv182 diligence room finalisation
Diligence room readiness, evidence requests, and export release gate
These protected pages close the external reviewer experience by showing whether the diligence room is ready, how reviewer evidence requests are handled, and when an export pack can circulate.